Permits & Fuel Tax

empty highway with trees lining both sides and blue sky in backgroundPermitting and Fuel tax is an intimidating process—let us take the mystery out of it for you.

Please see the Chart Below to understand the permitting and fuel tax process.

IFTA (International Fuel Tax Agreement) Permit

Who needs it?
  • All 2 axle vehicles with a GVWR of 26001 pounds or more.
  • All 3 axle or more vehicles regardless of weight
  • Except IL Only vehicles
What is it?

You will receive 2 stickers which need to be placed on each door of the vehicle along with an IFTA License which belongs in your Permit book in the vehicle.  Purchase of this permit will require quarterly IFTA fuel tax filings.

KY VIN Registration

Who needs it?
  • All vehicles 60,000 pounds or more
What is it?

Each vehicle’s VIN number must be registered under your KYU prior to entering KY for the first time.

KYU Number

Who needs it?
  • All vehicles 60,000 pounds or more
What is it?

This is an electronic permit.  It no longer needs to be marked on the doors.  The officer knows by your USDOT Number if you have registered with Kentucky.  Purchase of this permit will require quarterly KYU tax Filings.

New Mexico WDT Permit

Who needs it?
  • All vehicles 28,000 pounds or more
What is it?

This is an electronic permit.  The officer knows by your USDOT number that you have purchased the NM WDT Permit.  Purchase of this permit will require quarterly NM WDT Filings.

NY New Registration

Who needs it?
  • All Companies that intend to purchase a first time NY TMT Permit
What is it?

This is electronic.  It is New York’s way of setting you up in their system.  They require detailed information on the company and a corporate officer.

Fuel Taxes
Once permits are purchased, you are required to file taxes. Fuel taxes are computed using the driver daily mileage records and fuel receipts. Mileage taxes are computed using mileage only and are paid in addition to the fuel taxes. Both fuel and mileage taxes are filed electronically with the appropriate states. Payments are made directly from your checking account to the state.

Our experienced staff can organize and enter your driver records for you. This service will free your staff to focus on the daily operation of your company. We will provide you with cost analysis printouts per unit which will allow you to charge back the vehicle owners or properly expense the tax. All records are returned to you upon completion of the computation and filing.